Travel Policy
Frequent Flyer Mileage Benefits:
The Ohio Ethics Commission issued Advisor Opinion No. 91-010 which prohibits the personal use of frequent flyer credits by state officials and employees when the credits have been accrued during official state business travel. This Opinion is applicable to all authorized University travelers.
Example Question/Answer:
If I belong to a travel benefit program (e.g. Frequent Flyer), may I accrue points? If you are traveling on behalf of the University, either using your Procurement Card, Travel Office services and/or personal funds for post-trip reimbursement, all benefit points MUST be declined.
Travel Procedures
At least 3 weeks prior to University travel (which is being reimbursed by departmental funds) a Travel Request form MUST BE filled out. This form needs to be filled out by the traveler and Gail Brown. The form is located in Gail Brown's office (610 Means Hall). If the form does not have prior approval to University travel, the travel reimbursement is subject to NOT being reimbursed.
Prior to your University travel, please check with Gail to find out your per diem allowance for meal and hotel expenses. Any expense incurred over the per diem allowance will not be reimbursed.
After returning from your University travel trip, please turn your receipts in to Gail as soon as possible. When turning in receipts, a brief explanation of your receipts is very helpful.
All original receipts are required for reimbursement. This includes itemized meal receipts.
